Administrative

Administrative
Resume examples

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Administrative
Administrative
Resume examples

115Administrative resume examples found

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Administrative assistant

Virtual assistant

Senior

Multifaceted role requiring technical savvy and project management skills to effectively coordinate workflows in support of a fast paced environment.

  • Leveraged relations and project management skills to provide data entry and administrative services to top business executives.
  • Consistently maintained optimum professionalism through interactions with colleagues and clients, ensuring to maintain utmost confidentiality in handling clients’ sensitive documents.
  • Facilitated successful remote collaborations with other off-base staff and in-house staff to develop in-depth understanding of goals.
  • Efficiently evaluated work processes and proffered educated suggestions to optimize work process and improve outcomes.

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Secretary

Senior

Managed scheduling surgeries for 5 doctors while obtaining surgery authorization from individual insurances. Processed and verified Insurance benefits, eligibility, and disability insurance claims. Directed and trained 15 Office Managers ensuring patients and their families are greeted well at the front office while avoiding wait times.

  • Performed routine accounting, office administrative, and secretarial duties at the OB/GYN clinic including managing daily calendars, scheduling appointments without deficiencies, creating expense reports, and handling accounts receivable / accounts payable.
  • Commended for excellent multi-tasking abilities and prioritizing daily patient care.
  • Managed electronic health system, responded to inquiries, and effectively communicated with clients and suppliers.

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Data entry

Data entry specialist

Senior

Appointed to lead the creation and maintenance of sales logs and MS Excel spreadsheets. Maintained data accuracy through routine entries and updates, generated documents for data entry, and performed data verification and cleaning. 

  • Entered raw data into Excel spreadsheets and databases following various sets of directives, maintaining an over 98% score in accuracy levels.
  • Established frameworks that guaranteed 100% data security and confidentiality.
  • Worked closely with various teams in conducting exhaustive verification of all data files to be used for drafting outgoing correspondence.

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Reception

Medical receptionist

Senior

Supervised day-to-day operations of the office and front office staff including scheduling, reception, insurance authorization, and verification. Secured authorizations for chemotherapy regimens and outside procedures.

  • Worked with healthcare providers and patients to fulfill service needs; Insurance benefits verification, eligibility, and payment processing; Processed health claims, responded to denials and outstanding claims.
  • Reviewed cost estimation with patients and assists by securing foundation or co-pay assistance.
  • Oversaw administrative duties such as answering calls, scheduling appointments, processing payments, and filing documents while maintaining HIPAA standards.
  • Continuously demonstrated a top-performing team of office managers by recruiting and training.
  • Handled all onboarding tasks for new employees, ensuring employment laws and guidelines were followed.

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Receptionist

Senior

Responsible for handling a variety of secretarial and front desk duties for a five-star hotel.

  • Welcomed and accommodated hotel guests cordially and personably.
  • Registered rooms and managed reservations for guests.
  • Provided accurate and up-to-date information on amenities such as spas, gyms, and rec rooms.
  • Responded to and resolved guest complaints and disputes.
  • Reported to manager any suspicious and illegal activity on the hotel premises.
  • Explained to guests the different payment methods accepted and verified their credit card and checking account information.
  • Collaborated and communicated with housekeeping staff to ensure that rooms and recreation areas were kept clean and sanitized for guests.

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Executive assistant

Executive assistant

Senior

Handled calendars and organized internal and external meetings including cadence meetings with direct reports, event planning, and drafted script for presentations. Managed CEO’s email and contacts in Outlook ensuring critical emails are addressed quickly while maintaining effective communication with external stakeholders.

  • Assisted CEO in the meetings maintaining accurate records and meeting notes/minutes.
  • Worked with CEO and Executive Team to devise a strategy to achieve established goals while effectively communicating goals and objectives across the company.
  • Continually monitor projects and initiatives by prioritizing tasks to meet deadlines while keeping the CEO informed of changes.
  • Communicated directly on behalf of the CEO with Board members, donors, foundation staff, related to programmatic initiatives.
  • Served as the CEO’s administrative liaison to the Board of Directors and managed Board activities such as semi-annual Board meetings, dinners staff lunches/receptions/new Board member orientations, and arranging hotel accommodations for out-of-town Board members.
  • Processed travel reimbursement requests while compiling, assembling, and distributing Board meeting materials.
  • Researched potential Board members for the Nomination Committee.
  • Collaborated with Executive, Finance, Governance & Nominating, and Audit Committee meetings ensuring the confidentiality of files and contact information.

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Executive assistant

Senior

Managed calendars, emails and planned and arranged domestic and international travel arrangements including preparing expense reports, ticket and hotel booking for VP HR and VP Global benefits with discretion.

  • Executed event planning and management including program timelines, budgets, logistics, invitations, registration, vendor negotiations, and communication with internal and external partners.
  • Ensured smooth day-to-day operations by partnering with clients and other departments Executive Assistants to schedule meetings, prioritize critical path items, and solve complex issues.
  • Improved communication and collaboration among employees by creating and sharing office seating charts across the organization.
  • Assisted VP HR in creating an onboarding process for employees to quickly assimilate company policies and workflow while getting fully acquainted with the organization's culture.
  • Saved $30K by renegotiating the contract with the vendor who supplies costly executive-requested items.
  • Recognized for bridging gaps and establishing open lines of communication between the executive team and employees.
  • Created organizational charts, policies, job descriptions, onboarding program, HR policy book, and employee surveys under the supervision of VP HR.

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Clerk

Accounting clerk

Senior

Owing to demonstrated wit and leadership skills to facilitate cross-function/departmental collaborations, got promoted and consistently entrusted with more challenging responsibilities.

  • Liaised with other departments and offshore teams to draft and deliver comprehensive financial reports, analysis and forecasts that facilitate the development of strategic initiatives.
  • Successfully reduced overhead spending by working closely with executives to evaluate operations, identify deficiencies and devise cost-saving initiatives.
  • Renovated accounting department’s work processes to optimize efficiency.
  • Worked closely with all levels of organization to streamline finances and owned all monthly, quarterly and annually financial closing processes and forecasting rounds.

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Administrative manager

Administrative officer

Senior

Multifaceted role requiring Leadership and Office Administration in support of a fast-paced organization dedicated to providing premium services to its clientele.

  • Drove multiple client projects to successful completion by managing communications with stakeholders to deliver status reports and updated information on project progress.
  • Maintained organized databases to track and develop reports on project performance facilitating strategic business plans and decision making.
  • Managed overall administrative operations to ensure an optimized work process that encompasses the management office supplies and schedule management.
  • Evaluated daily operational procedures for flaws and develop administrative policies that address staffing needs and foster cross-functional team collaborations.

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Administrative manager

Senior

Provided administrative leadership to the practice specialized in Women’s Health and Wellness overseeing medical records of over 1500 patients while maintaining strict patient confidentiality. Effectively communicate with patients, doctors, and patient representatives while adhering to HIPAA. Ensured monthly revenue goals of doctors are achieved by rescheduling appointments and filling the available spots.

  • Prepared job descriptions, drafted and reviewed applications, interviewed and hired Receptionist, CNAs, LPNs, RNs, and conducted assessments before hiring, performed background checks.
  • Wrote personnel and procedure manuals, processed performance evaluations, assisted in investigations of alleged misconduct and other complaints, and assisted in corrective action and terminations.
  • Turned around failing and loss-making unit into the profit-making unit within few months of hire. Eliminated risk of unpaid patients bills by effectively collecting patients’ balance.
  • Created a revolutionary business development plan that propelled practice growth. Grew patient census from 700 to 1000 and increased margins within few days of hire.

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Office manager

Office coordinator

Senior

Coordinated routine process improvements to maximize efficiency in office operations. Received incoming calls and directed them to the appropriate departments, managed senior staff’s travel and accommodation arrangements, and liaised with the HR department in managing the employee payroll.

  • Managed office inventory by replenishing stocks, and slashed procurement costs by 30% by establishing lasting relations with vendors.
  • Heightened office workflow efficiency through routine process and system enhancements, increasing productivity by 25%.
  • Monitored office and travel expenses, coordinating with the finance team in developing strategies for cost-cutting.

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Office manager

Senior

Diversified position requiring coordination with other internal departments to support and drive defined corporate goals.

  • Coordinated office operations in a detail-intensive, customer-focused organization and managed a specialized team of office assistants.
  • Optimized office efficiency by designing effective workflows and delegating tasks in accordance to the strengths of each member on the team.
  • Optimized office operations and improved team performance by providing concentrated training and personalized feedback to improve on the weaknesses of each team member.
  • Coordinated inter-departmental communications and collaborations to ensure a seamless flow of information and a vitalized workflow.

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Administrator

Business administrator

Senior

Ideated and implemented strategies for restructuring and enhancing business operations. Worked closely with the human resources department in reshuffling and hiring staff, and liaised with the finance team in planning and managing the budget. 

  • Teamed up with cross-functional teams in developing and implementing new processes, policies, and procedures, increasing efficiency by 40%.
  • Generated precise reports for the senior management team, encouraging optimal performance by pointing out the areas for improvement.
  • Optimized the brand’s market share capabilities by liaising with the marketing department in researching and implementing the regional expansion plans.

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Administrative specialist

Senior

Conceptualized process improvements to maximize efficiency in office operations. Received incoming calls and directed them to the appropriate departments, managed senior staff’s travel and accommodation arrangements, and liaised with the various departments in organizing and coordinating events.

  • Heightened office workflow efficiency through routine process and system enhancements, increasing productivity by 25%.
  • Monitored office and travel expenses, coordinating with the finance team in developing strategies that reduced costs by 40%.
  • Coordinated schedules and managed calendars for multiple executives, ensuring that activities were not conflicting.

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All job titles Accounting clerk Administrative assistant Administrative coordinator Administrative manager Administrative officer Administrative specialist Administrator Business administrator Clerical worker Clerk Contracts manager Data entry clerk Data entry specialist Dental receptionist Executive assistant File clerk Front desk receptionist Law clerk Medical receptionist Office administrator Office assistant Office coordinator Office manager Personal assistant Receptionist School clerk Secretary Virtual assistant

Objectives and summaries

Summary examples

Administrative assistant

Tenacious and organized Administrative Assistant with 10 years of demonstrated experience in driving efficiency and excellence throughout organizational functions. Maintains effective flow of communication between teams and senior leaders, as well as significant improvements to project management, internal systems, and team productivity. Researches and processes data in a timely and thoughtful manner. A reactive leader who is known to complete complex tasks promptly during emergencies that require a quick turnaround.

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Data entry

Data-driven professional with 6 years of experience in reviewing, interpreting, and entering data electronically with a high degree of detail & accuracy. Manages multiple data sources to decide on the best selection while identifying inconsistencies. Operates at an accelerated, iterative pace in a dynamic environment working on various tasks simultaneously, while adhering to strict deadlines & maintaining a high level of customer service. Demonstrates communication skills with a diverse range of stakeholders.

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Reception

Enthusiastic and adaptable professional receptionist with exceptional multitasking abilities and writing skills. Works well as part of a team and communicates promptly and thoroughly with staff and customers. Keeps a tight schedule and manages time in an organized and attentive manner.

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Executive assistant

Dedicated and dependable Executive Assistant with vast experience in serving senior and C-level executives managing complex scheduling, event planning, and ad hoc projects. Recognized as an organized professional who can effectively multi-task with high attention to detail and accuracy. Leverages strong communication skills and a proactive mindset to work autonomously in a fast-paced environment thriving under pressure.

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Clerk

Computer savvy with 2 years of experience in collecting information and capturing data promptly to ensure the business’ databases are timely updated and verified by comparing them to source documents. Known to compile spreadsheets with large numbers with accuracy, performing regular backups for data preservation. Detail-oriented professional with excellent written and oral skills and typing speed of 55 WPM.

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Administrative manager

Motivated and multifaceted professional offering over 6 years’ professional experience in organizing work schedules and priorities to ensure the maximization of resources and improvement of outcomes. Adept at streamlining administrative operations and simultaneously driving several administrative workflow and initiatives with a focus on efficiency and driving organizational goals.

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Office manager

Determined and energetic recent graduate with prior experience in office operation coordination. Genuine interest in procedure optimization and championing organizational efficiency throughout the organization. Demonstrates fervent communication skills and upholds a comfortable and professional atmosphere in the front office area.

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Administrator

Results-oriented and ambitious office administrator with excellent organizational skills and ability to oversee daily office administrative tasks. Efficient and self-motivated documentation specialist with excellent organizational skills, attention to detail, and mastery of task management programs including Microsoft Word, Excel, and QuickBooks. Efficient coordinator with passion for exceeding time and productivity deadlines.

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Objective examples

Administrative assistant

Self-directed and detail-oriented professional with the ability to work on multiple projects by providing solutions to complex problems while maintaining strict confidentiality. Looking for a part-time Administrative Assistant role where I can leverage my education, technical skills, and problem-solving skills to improve productivity and efficiency. Typing speed 55 WPM.

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Data entry

Offering 3 years of progressive experience in performing data entry tasks with accuracy and efficiency. Eager to leverage my quick typing skills and database management knowledge towards achieving the department’s goal. Resolves complex customer problems through active listening and sound judgment.

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Reception

Reliable and organized receptionist with 6 years of experience performing clerical duties in search of job position where skills in providing exceptional customer care can be utilized.

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Executive assistant

Proactive and detail oriented administrative professional with a record of success in supporting business objectives by designing and implementing innovative workflows that drive efficiency and cut back of costs. Seeking an opportunity to contribute to the success of Acme Inc. as an Executive Assistant.

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Clerk

Motivated Data Entry Clerk seeking a junior position with Acme Company to utilize and improve on data capture, and analysis skills.

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Administrative manager

Skilled administrative officer with proven prioritization and administrative management skills to promote seamless workflows and achieve project goals. Looking to secure a position that challenges my skills and allows for further career growth.

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Office manager

Dedicated and organized professional with 5 years of experience in improving organizational effectiveness, communication, and security through streamlining workflows and processes. Looking for an Office Manager position in a fast-paced environment where I can utilize my communication and problem-solving skills to improve efficiencies.

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Administrator

Dedicated and organized professional with 4 years of experience thriving in an administrative capacity with the unique ability to multitask and deftly handle unexpected challenges. I am ready for my next chapter, and I am proud of my accomplishments as a General Administrator.

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