Administrative

Administrative
Resume examples

Resume Examples Objectives and summaries
Administrative
Administrative
Resume examples
Resume Examples Objectives and summaries

Reception

Medical receptionist

Senior

Supervised day-to-day operations of the office and front office staff including scheduling, reception, insurance authorization, and verification. Secured authorizations for chemotherapy regimens and outside procedures.

  • Worked with healthcare providers and patients to fulfill service needs; Insurance benefits verification, eligibility, and payment processing; Processed health claims, responded to denials and outstanding claims.
  • Reviewed cost estimation with patients and assists by securing foundation or co-pay assistance.
  • Oversaw administrative duties such as answering calls, scheduling appointments, processing payments, and filing documents while maintaining HIPAA standards.
  • Continuously demonstrated a top-performing team of office managers by recruiting and training.
  • Handled all onboarding tasks for new employees, ensuring employment laws and guidelines were followed.

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Medical receptionist

Experienced

Served in a multi-functional role as an office manager and executive assistant to Dr. ABC. Led and fostered an environment of teamwork and customer service within the front office. Composed and edited correspondence, documents, and reports for leadership and staff.

  • Performed basic accounting such as creating expense reports and handling accounts receivable / accounts payable.
  • Identified operational deficiencies and implemented changes for improvement.
  • Managed electronic health system, responded to inquiries, and effectively communicated with clients and suppliers.
  • Handled all onboarding tasks for new employees, ensuring employment laws and guidelines were followed.
  • Ordered office and medical supplies; filed documents and arranged travel for a physician as needed.
  • Made requests from doctors, case managers, and nurses to coordinate x-ray orders, surgeries, prescriptions, and regular appointments.
  • Coordinated daily calendars and arranged travel for patients coming from out of town.
  • Answered and screened calls, ordering office supplies, filing patient records, and distributed mail.
  • Followed all policies and procedures and maintained sensitive information and issues with discretion.
  • Utilized EHS and Excel spreadsheets to collect, enter and analyze patient information.

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Clerk

Accounting clerk

Experienced

Monitored, tracked, and reported Federal Excise Tax credit for unsalable alcoholic beverages due to destruction/ damage, filed paperwork for pallet loss, calculated overtime cost,  warehouse fees, dunnage, and billbacks.

  • Formulated strategies to resolve price discrepancies, contract agreements, billbacks while collaborating with senior leadership including Director of Logistics, Director of FP &A, and Senior Vice President of Commercial Sales.
  • Prepared weekly Account Payable payments and Wire transfers. Submitted daily incoming cash reports and companies Net cash reports to the Director of Finance, CFO, CEO, and investment partners.
  • Provided external auditors with all the required documentation and reports for conducting a half-yearly audit.

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Law clerk

Experienced

Assist team of 10 attorneys in preparing legal briefs and opinions. Gather and compile facts and relevant case information to help attorneys prepare for depositions and trials. Provide legal, technical, and administrative support for document management and correspondence.

  • Sourced over 200 legal precedents relevant for high-profile intellectual property matter, sorting through documents to discern which ones could be used to support legal opinion.
  • Outlined 3 legal opinions, 1 of which was published on company website with minimal edits, revisions, or additions.
  • Performed extensive research and analysis on varied corporate issues, including data security, tax exemptions, employment agreements, and commercial property.
  • Worked closely with 2 attorneys to conduct criminal background checks for a unique client case.
  • Drafted 20+ data requests submitted to government and private agencies.

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Office manager

Office manager

Experienced

Administered routine office and administration duties including answering high volume calls, invoices, billing, communication system, space utilization, and mail services. Verified medical malpractice insurance for new hires and maintained employee files with strict confidence.

  • Managed biweekly payrolls and time tracking for all the employees.
  • Reviewed patient charts for accuracy before billing for compliance with company policies, federal, state, and local regulations.
  • Educated and coached staff ensuring compliance with third-party payors and fiscal intermediary.
  • Hired, trained, led, and performed performance evaluation for Records Coordinator to ensure quality and accuracy of medical records.
  • Supported Director in audits and licensure reviews through maintaining policy and procedure books and personal records.
  • Improved patient satisfaction by increasing awareness, empowering staff to address and resolve customer concerns.
  • Verified medical malpractice insurance for new hires and documented employee records ensuring compliance with human resources and regulatory agencies
  • Reconciled petty cash/expenses and processed Accounts Payables according to care center policies and procedures.

Useful example? Yes 0
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Office manager

Experienced

Oversaw all administrative tasks while implementing new policies and procedures for running day-to-day operations smoothly. Processed and submitted executive expense reports, coordinated space, performed office organization tasks and maintained paper and electronic files.

  • Supported multiple offices, supervisors, and clerical staff in processing purchase orders, invoices weekly, process, and investigate claims.
  • Updated and tracked documentation required to complete and submit jobs for billing.
  • Worked with Contract Manager for project set-up and initial Oracle WOM unit rate schedules for primary and subcontractors.
  • Ensured project unit revenue is recognized weekly for all projects while entering revenue details accurately.
  • Reviewed the weekly Accounts Receivables report for customer invoice payment and collection.
  • Provided executive-level administrative support by conducting research, handling information requests, review/track/analyze budgets and maintain records and databases essential to project management.

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Executive assistant

Secretary

Experienced

Managed multi-functional role as an Office Manager and Secretary to the SVP. Handled all onboarding tasks for new employees, ensuring employment laws and guidelines were followed. Executed event planning and management including program timelines, budgets, logistics, invitations, registration, and communication with internal and external partners.

  • Negotiated with vendors and suppliers on best pricing reducing the cost of office supplies by 30%.
  • Implemented company-wide document organization process which improved workflow efficiency by 50%.
  • Monitored supplies and ordered when inventory levels are low. Partnered with suppliers and vendors to ensure timely and accurate delivery of supplies.
  • Communicated policies and objectives, oversaw unforeseen issues, and served as a liaison to clients, internal staff, and external contacts.

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Secretary

Senior

Managed scheduling surgeries for 5 doctors while obtaining surgery authorization from individual insurances. Processed and verified Insurance benefits, eligibility, and disability insurance claims. Directed and trained 15 Office Managers ensuring patients and their families are greeted well at the front office while avoiding wait times.

  • Performed routine accounting, office administrative, and secretarial duties at the OB/GYN clinic including managing daily calendars, scheduling appointments without deficiencies, creating expense reports, and handling accounts receivable / accounts payable.
  • Commended for excellent multi-tasking abilities and prioritizing daily patient care.
  • Managed electronic health system, responded to inquiries, and effectively communicated with clients and suppliers.

Useful example? Yes 0
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Administrative assistant

Administrative assistant

Experienced

Provided administrative support to key executives of HR, compliance, accounting, and finance department within a busy office. Planned client meetings, made travel arrangements, accurately prepared, and maintained files and records in the company database, submitted monthly expense reports, and managed day-to-day data entry and Word processing. Managed company’s websites and direct mail program. Significantly improved efficiency, cost-effectiveness, and productivity by establishing standard workflows.

  • Answered multiple incoming telephone lines, directed inquiries appropriately, and resolved conflicts with courtesy. Drafted and reviewed policies, and legal documents.
  • Wrote personnel and procedure manuals, processed performance evaluations, assisted in investigations of alleged misconduct and other complaints, and assisted in corrective action and terminations.
  • Informed new hires about compensation and other benefits, work scheduling and conditions, leave and vacation policies, and company policies and procedures while delivering ongoing training.

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Administrative assistant

Experienced

Maintained calendars and schedules of senior executives overseeing travel arrangements while preparing travel documents and compiling all travel expenses. Collaborated with the team to implement operational improvement initiatives and executing best practices to optimize workflow.

  • Managed team drives, calendars, contacts, listings, social networks, and websites.
  • Effectively communicate with internal teams by retrieving external messages and requests.
  • Supported team on special projects including, analyzing spreadsheets and tracking, equipment management, logistics, documentation, and collateral coordination.
  • Supervised 1 Office Manager and junior Administrative Assistant while training new hires on company policies and procedures.

Useful example? Yes 0
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Administrator

Business administrator

Experienced

Delivered administrative support and services to managers and unit leadership teams. Represented the unit on behalf of the Manager in the crucial decision-making process. Supported in creating and establishing internal administrative processes, systems, and tools.

  • Served as a Subject Matter Expert(SME) for all administrative related tasks such as invoices, office supplies, authorization policies, and routines.
  • Optimized administrative efficiency to meet business needs and enable the line organization to focus on the core business.
  • Managed domestic/international travel arrangements including flights, visas, cabs/rental car, and hotel booking while handling all executive expense reports.
  • Organized meetings with internal and external stakeholders by coordinating calendars with other EAs.
  • Drove continuous improvement and implementation of administrative routine.
  • Onboarded and trained new hires on company policies and procedures.
  • Planned and facilitated internal and external events, meetings, workshops, and training.

Useful example? Yes 0
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All job titles Accounting clerk Administrative assistant Administrative specialist Administrator Business administrator Clerical worker Clerk Data entry clerk Data entry specialist Dental receptionist Executive assistant File clerk Front desk receptionist Law clerk Medical receptionist Office administrator Office assistant Office coordinator Office manager Personal assistant Receptionist School clerk Secretary Virtual assistant

Objectives and summaries

Summary examples

Reception

Highly skilled receptionist with 7+ years of experience supplying expert support to executive business unit heads. Maintains inventories and coordinates deliveries, incoming and outgoing communications, and plans corporate events. Greets guests with personable attitude managing multiple lines of communication including phone, email, and online chat support.

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Clerk

Self-directed professional with 9 years of experience in supporting human resource and administrative departments in clerical duties while driving efficiency and excellence throughout the organization. Established better communication channels between teams and senior leaders, and enhanced project management, internal systems, and team productivity. Equipped with MBA in Human Resource Development.

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Office manager

Process-driven professional with 10 years of experience in delivering unprecedented customer experience while solving complex challenges for Fortune 100 companies. Instrumental in establishing office procedures and effectively communicating with the staff. Creative leader with a passion for innovation and dedication to creating world-class customer experiences and processes with expertise in resolving customer issues promptly and calmly. Successful in supervising and directing 15 administrative team members.

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Executive assistant

Detail-oriented and driven professional with 10 years of experience in managing all facets of administrative, accounting, and secretarial tasks while streamlining administrative processes and operations to optimize workflows, improve the bottom line, and reduce costs. Reduced travel spends by 15% through negotiating great corporate travel deals. Offers leadership experience with the interpersonal skills needed to build strong relationships with clients and vendors. 

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Administrative assistant

Tenacious and organized Administrative Assistant with 10 years of demonstrated experience in driving efficiency and excellence throughout organizational functions. Maintains effective flow of communication between teams and senior leaders, as well as significant improvements to project management, internal systems, and team productivity. Researches and processes data in a timely and thoughtful manner. A reactive leader who is known to complete complex tasks promptly during emergencies that require a quick turnaround.

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Administrator

Business-focused professional with 8 years of experience in providing end-to-end support to the Delivery Management team through utilizing business systems to manage complex projects and processes. Effectively communicates with business partners to drive the team towards the successful completion of projects on time. Proven track record of building effective cross-group relationships while working collaboratively across all levels of the organization.

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Objective examples

Reception

Passionate and empathetic professional with 6 years of experience in providing excellent customer care, scheduling appointments, performing clerical duties, managing insurance, billing, supporting medical procedures while maintaining patient safety and confidentiality compliance. Bilingual looking for a full-time, Medical Receptionist role.

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Clerk

Organized legal professional with 5 years of experience in delivering clerical services to family law cases while supporting Attorneys in preparing for mediations, depositions, hearings, and trials. Provides accurate statement and depiction of facts, case law, and precedent by analyzing legal documents and briefs. Meticulous Law Clerk seeking a full-time position at DDD law firm.

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Office manager

Dedicated and organized professional with 5 years of experience in improving organizational effectiveness, communication, and security through streamlining workflows and processes. Looking for an Office Manager position in a fast-paced environment where I can utilize my communication and problem-solving skills to improve efficiencies.

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Executive assistant

I offer 5 years of demonstrated experience supporting staff in all administrative duties ensuring the organization runs smoothly. I collaborate across the departments and staff to resolve conflicts, and negotiated with vendors and suppliers to reduce the cost of office supplies by 20%. I am ready to accept a new challenge as Secretary to add value to your organization.

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Administrative assistant

Self-directed and detail-oriented professional with the ability to work on multiple projects by providing solutions to complex problems while maintaining strict confidentiality. Looking for a part-time Administrative Assistant role where I can leverage my education, technical skills, and problem-solving skills to improve productivity and efficiency. Typing speed 55 WPM.

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Administrator

Enthusiastic and high-energy professional with 5+ years of experience in supporting multiple managers for Fortune 500 cutting-edge technology companies. Expertise in organizing virtual and in-person morale events. Looking for a Business Administrator position in your esteemed organization.

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