Administrative

Administrative
Resume examples

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Administrative
Administrative
Resume examples

115Administrative resume examples found

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Administrative assistant

Administrative assistant

Experienced

Provided administrative support to key executives of HR, compliance, accounting, and finance department within a busy office. Planned client meetings, made travel arrangements, accurately prepared, and maintained files and records in the company database, submitted monthly expense reports, and managed day-to-day data entry and Word processing. Managed company’s websites and direct mail program. Significantly improved efficiency, cost-effectiveness, and productivity by establishing standard workflows.

  • Answered multiple incoming telephone lines, directed inquiries appropriately, and resolved conflicts with courtesy. Drafted and reviewed policies, and legal documents.
  • Wrote personnel and procedure manuals, processed performance evaluations, assisted in investigations of alleged misconduct and other complaints, and assisted in corrective action and terminations.
  • Informed new hires about compensation and other benefits, work scheduling and conditions, leave and vacation policies, and company policies and procedures while delivering ongoing training.

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Administrative assistant

Entry level

Introductory position requiring sharp analytical and active learning skills to perform duties within a fast paced workspace.

  • Drafted internal correspondence as directed by superiors to efficiently disseminate important information across the office.
  • Studied office calendar to effectively schedule meetings and prepare documents required for each engagement.
  • Leveraged interpersonal and communication skills to facilitate seamless work relations with staff and provide assistance as needed.
  • Monitored office supplies and placed orders to replenish inventory as needed.

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Data entry

Data entry specialist

Entry level

Collected and entered raw data (invoices, financial statements, and employee information) into the company database. Upheld high levels of organization and keenness to guarantee the accuracy and completeness of each entry.

  • Assured high data entry standards through routine updates on the records management systems, maintaining exceptional data quality scores.
  • Collaborated with the senior data analysts in addressing discrepancies in data sets, achieving 100% accuracy in final tallies.
  • Leveraged knowledge of all data handled in responding to queries from the top management team.

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Data entry clerk

Entry level

Assisted with typing communication, reports, and memos from hand-written drafts. Reviewed invoices, reports, staff personal details forms, and customer information to gather important information for the generation of various ad-hoc reports.

  • Liaised with various concerned parties in correcting all discrepancies in gathered data, maintaining 100% accuracy in all data entries into the company’s databases.
  • Assured data security by setting up efficient backup systems that minimized incidents of data loss in cases of system crashes.
  • Revitalized the filing function by establishing a new physical file storage system that reduced the retrieval times by 40%.

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Reception

Front desk receptionist

Experienced

Performed clerical duties for a prestigious law firm.

  • Answered phone calls and provided clear and straightforward information to callers.
  • Transferred phone calls to attorneys, paralegals, and medical clerks.
  • Created and labeled spreadsheets that contained information pertaining to schedules and meetings.
  • Maintained a cordial disposition when greeting both clients and staff.
  • Distributed letters and packages delivered to office to the proper recipients.
  • Organized, cleaned, and maintained receptionist area.
  • Participated in staff meetings and kept records of minutes.
  • Issued name badges to law firm visitors.
  • Wrote memos for attorneys and paralegals to be distributed via email.

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Medical receptionist

Senior

Supervised day-to-day operations of the office and front office staff including scheduling, reception, insurance authorization, and verification. Secured authorizations for chemotherapy regimens and outside procedures.

  • Worked with healthcare providers and patients to fulfill service needs; Insurance benefits verification, eligibility, and payment processing; Processed health claims, responded to denials and outstanding claims.
  • Reviewed cost estimation with patients and assists by securing foundation or co-pay assistance.
  • Oversaw administrative duties such as answering calls, scheduling appointments, processing payments, and filing documents while maintaining HIPAA standards.
  • Continuously demonstrated a top-performing team of office managers by recruiting and training.
  • Handled all onboarding tasks for new employees, ensuring employment laws and guidelines were followed.

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Executive assistant

Executive assistant

Experienced

Oversaw a broad variety of administrative tasks including managing an extremely active calendar of appointments, composing, and sending correspondence on the CEO’s behalf, scheduling appointments, and following up on various tasks to ensure deadlines are being met.

  • Optimized CEO’s time by reading, researching, and routing all email correspondence, drafting letters, creating presentations and documentation, collecting, and analyzing information, and initiating telecommunications.
  • Provided administrative support to HR director in recruiting, formatting documents, and employee surveys.
  • Managed senior executives’ travel arrangements, including hotel booking, transportation, and meal coordination.
  • Streamlined internal processes to support senior executives companywide while collaborating with internal and external stakeholders to expedite workflow.
  • Functioned as a liaison to facilitate communication between upper management and employees.
  • Planned and orchestrated work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

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Personal assistant

Entry level

Managed a high volume of calls courteously while screening and transferring calls to appropriate personals. Received, sorted, and distributed mails, envelopes, courier deliveries, and faxes. Delivered express envelopes, courier deliveries, and faxes directly to the recipient upon receipt.

  • Maintained office supply and copy/fax machine areas, ensuring machines are operating efficiently, supplies are organized properly.
  • Organized domestic and international travel arrangements including visas, itineraries, and prepared complete expense reports.
  • Handled calendars of senior executives including coordinating and scheduling meetings, conference calls, and lunches/dinners/events with internal and external stakeholders.
  • Assisted human resource department in onboarding and entering new hire information into the electronic system, and recruitment process by participating in job fairs and sourcing resumes through Applicant Tracking System.

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Clerk

Data entry clerk

Entry level

Assisted with typing communication, reports, and memos from hand-written drafts. Reviewed invoices, reports, staff personal details forms, and customer information to gather important information for the generation of various ad-hoc reports.

  • Liaised with various concerned parties in correcting all discrepancies in gathered data, maintaining 100% accuracy in all data entries into the company’s databases.
  • Assured data security by setting up efficient backup systems that minimized incidents of data loss in cases of system crashes.
  • Revitalized the filing function by establishing a new physical file storage system that reduced the retrieval times by 40%.

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Data entry clerk

Experienced

Handled general office and data entry duties such as the creation of documents/ spreadsheets, fax, copy, and reports. Utilized Laboratory Information Management System (LIMS) database to input data for all demographic information, ensuring the accuracy of patient information on laboratory reports.

  • Captured data accurately from the paperwork submitted at the laboratory with the specimens to ensure patient safety.
  • Selected and negotiated with vendors on the best pricing and eliminated unnecessary costs through efficiency improvements. Reduced 50% cost on products and saved 50% on shipping.
  • Created accurate reports on lab techniques, experiments, budget, and expenses; submitted a weekly report to Associate Vice President of Research and Development (R&D) by utilizing agile methodologies.

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Administrative manager

Administrative officer

Senior

Multifaceted role requiring Leadership and Office Administration in support of a fast-paced organization dedicated to providing premium services to its clientele.

  • Drove multiple client projects to successful completion by managing communications with stakeholders to deliver status reports and updated information on project progress.
  • Maintained organized databases to track and develop reports on project performance facilitating strategic business plans and decision making.
  • Managed overall administrative operations to ensure an optimized work process that encompasses the management office supplies and schedule management.
  • Evaluated daily operational procedures for flaws and develop administrative policies that address staffing needs and foster cross-functional team collaborations.

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Administrative manager

Senior

Provided administrative leadership to the practice specialized in Women’s Health and Wellness overseeing medical records of over 1500 patients while maintaining strict patient confidentiality. Effectively communicate with patients, doctors, and patient representatives while adhering to HIPAA. Ensured monthly revenue goals of doctors are achieved by rescheduling appointments and filling the available spots.

  • Prepared job descriptions, drafted and reviewed applications, interviewed and hired Receptionist, CNAs, LPNs, RNs, and conducted assessments before hiring, performed background checks.
  • Wrote personnel and procedure manuals, processed performance evaluations, assisted in investigations of alleged misconduct and other complaints, and assisted in corrective action and terminations.
  • Turned around failing and loss-making unit into the profit-making unit within few months of hire. Eliminated risk of unpaid patients bills by effectively collecting patients’ balance.
  • Created a revolutionary business development plan that propelled practice growth. Grew patient census from 700 to 1000 and increased margins within few days of hire.

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Office manager

Office administrator

Entry level

Challenging role which required proactiveness and collaboration in the execution of daily duties. 

  • Ensured seamless office operations by providing efficient administrative support to colleagues.
  • Managed and completed assigned tasks in a prompt and accurate manner.
  • Developed schedule management, events organization and prioritization skills.
  • Maintained a detailed database of documents and records, ready for use at any give time.

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Office manager

Experienced

Oversaw all administrative tasks while implementing new policies and procedures for running day-to-day operations smoothly. Processed and submitted executive expense reports, coordinated space, performed office organization tasks and maintained paper and electronic files.

  • Supported multiple offices, supervisors, and clerical staff in processing purchase orders, invoices weekly, process, and investigate claims.
  • Updated and tracked documentation required to complete and submit jobs for billing.
  • Worked with Contract Manager for project set-up and initial Oracle WOM unit rate schedules for primary and subcontractors.
  • Ensured project unit revenue is recognized weekly for all projects while entering revenue details accurately.
  • Reviewed the weekly Accounts Receivables report for customer invoice payment and collection.
  • Provided executive-level administrative support by conducting research, handling information requests, review/track/analyze budgets and maintain records and databases essential to project management.

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Administrator

Business administrator

Experienced

Delivered administrative support and services to managers and unit leadership teams. Represented the unit on behalf of the Manager in the crucial decision-making process. Supported in creating and establishing internal administrative processes, systems, and tools.

  • Served as a Subject Matter Expert(SME) for all administrative related tasks such as invoices, office supplies, authorization policies, and routines.
  • Optimized administrative efficiency to meet business needs and enable the line organization to focus on the core business.
  • Managed domestic/international travel arrangements including flights, visas, cabs/rental car, and hotel booking while handling all executive expense reports.
  • Organized meetings with internal and external stakeholders by coordinating calendars with other EAs.
  • Drove continuous improvement and implementation of administrative routine.
  • Onboarded and trained new hires on company policies and procedures.
  • Planned and facilitated internal and external events, meetings, workshops, and training.

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Administrator

Experienced

Oversaw general management tasks including operational efficiency, devising communications strategies, and tactical planning. Handled facility management such as space planning and vendor contracts.

  • Identified, ordered, distributed, and maintained inventory of office swag while administering monthly office expenses and uploading receipts for the year-end audit process.
  • Collaborated with IT to provide office equipment for new hires.
  • Performed a variety of administrative duties, such as maintaining spreadsheets, setting up meetings, creating forms and surveys, slide decks, and sorting and distributing incoming mail.
  • Scheduled and tracked meetings and appointments, and book flights and make travel arrangements.
  • Assisted Human Resources, Operations, GTM teams to accurately maintain records.

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All job titles Accounting clerk Administrative assistant Administrative coordinator Administrative manager Administrative officer Administrative specialist Administrator Business administrator Clerical worker Clerk Contracts manager Data entry clerk Data entry specialist Dental receptionist Executive assistant File clerk Front desk receptionist Law clerk Medical receptionist Office administrator Office assistant Office coordinator Office manager Personal assistant Receptionist School clerk Secretary Virtual assistant

Objectives and summaries

Summary examples

Administrative assistant

Tenacious and organized Administrative Assistant with 10 years of demonstrated experience in driving efficiency and excellence throughout organizational functions. Maintains effective flow of communication between teams and senior leaders, as well as significant improvements to project management, internal systems, and team productivity. Researches and processes data in a timely and thoughtful manner. A reactive leader who is known to complete complex tasks promptly during emergencies that require a quick turnaround.

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Data entry

Data-driven professional with 6 years of experience in reviewing, interpreting, and entering data electronically with a high degree of detail & accuracy. Manages multiple data sources to decide on the best selection while identifying inconsistencies. Operates at an accelerated, iterative pace in a dynamic environment working on various tasks simultaneously, while adhering to strict deadlines & maintaining a high level of customer service. Demonstrates communication skills with a diverse range of stakeholders.

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Reception

Enthusiastic and adaptable professional receptionist with exceptional multitasking abilities and writing skills. Works well as part of a team and communicates promptly and thoroughly with staff and customers. Keeps a tight schedule and manages time in an organized and attentive manner.

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Executive assistant

Dedicated and dependable Executive Assistant with vast experience in serving senior and C-level executives managing complex scheduling, event planning, and ad hoc projects. Recognized as an organized professional who can effectively multi-task with high attention to detail and accuracy. Leverages strong communication skills and a proactive mindset to work autonomously in a fast-paced environment thriving under pressure.

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Clerk

Computer savvy with 2 years of experience in collecting information and capturing data promptly to ensure the business’ databases are timely updated and verified by comparing them to source documents. Known to compile spreadsheets with large numbers with accuracy, performing regular backups for data preservation. Detail-oriented professional with excellent written and oral skills and typing speed of 55 WPM.

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Administrative manager

Motivated and multifaceted professional offering over 6 years’ professional experience in organizing work schedules and priorities to ensure the maximization of resources and improvement of outcomes. Adept at streamlining administrative operations and simultaneously driving several administrative workflow and initiatives with a focus on efficiency and driving organizational goals.

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Office manager

Determined and energetic recent graduate with prior experience in office operation coordination. Genuine interest in procedure optimization and championing organizational efficiency throughout the organization. Demonstrates fervent communication skills and upholds a comfortable and professional atmosphere in the front office area.

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Administrator

Results-oriented and ambitious office administrator with excellent organizational skills and ability to oversee daily office administrative tasks. Efficient and self-motivated documentation specialist with excellent organizational skills, attention to detail, and mastery of task management programs including Microsoft Word, Excel, and QuickBooks. Efficient coordinator with passion for exceeding time and productivity deadlines.

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Objective examples

Administrative assistant

Self-directed and detail-oriented professional with the ability to work on multiple projects by providing solutions to complex problems while maintaining strict confidentiality. Looking for a part-time Administrative Assistant role where I can leverage my education, technical skills, and problem-solving skills to improve productivity and efficiency. Typing speed 55 WPM.

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Data entry

Offering 3 years of progressive experience in performing data entry tasks with accuracy and efficiency. Eager to leverage my quick typing skills and database management knowledge towards achieving the department’s goal. Resolves complex customer problems through active listening and sound judgment.

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Reception

Reliable and organized receptionist with 6 years of experience performing clerical duties in search of job position where skills in providing exceptional customer care can be utilized.

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Executive assistant

Proactive and detail oriented administrative professional with a record of success in supporting business objectives by designing and implementing innovative workflows that drive efficiency and cut back of costs. Seeking an opportunity to contribute to the success of Acme Inc. as an Executive Assistant.

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Clerk

Motivated Data Entry Clerk seeking a junior position with Acme Company to utilize and improve on data capture, and analysis skills.

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Administrative manager

Skilled administrative officer with proven prioritization and administrative management skills to promote seamless workflows and achieve project goals. Looking to secure a position that challenges my skills and allows for further career growth.

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Office manager

Dedicated and organized professional with 5 years of experience in improving organizational effectiveness, communication, and security through streamlining workflows and processes. Looking for an Office Manager position in a fast-paced environment where I can utilize my communication and problem-solving skills to improve efficiencies.

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Administrator

Dedicated and organized professional with 4 years of experience thriving in an administrative capacity with the unique ability to multitask and deftly handle unexpected challenges. I am ready for my next chapter, and I am proud of my accomplishments as a General Administrator.

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