18Executive assistant resume examples found
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Oversaw a broad variety of administrative tasks including managing an extremely active calendar of appointments, composing, and sending correspondence on the CEO’s behalf, scheduling appointments, and following up on various tasks to ensure deadlines are being met.
Oversaw all front office, secretarial and administrative tasks in a busy Attorney’s office. Drafted legal documents including pleadings, motions, dispositions, subpoenas, and correspondence for a legal proceeding.
Managed a high volume of calls courteously while screening and transferring calls to appropriate personals. Received, sorted, and distributed mails, envelopes, courier deliveries, and faxes. Delivered express envelopes, courier deliveries, and faxes directly to the recipient upon receipt.
Handled calendars and organized internal and external meetings including cadence meetings with direct reports, event planning, and drafted script for presentations. Managed CEO’s email and contacts in Outlook ensuring critical emails are addressed quickly while maintaining effective communication with external stakeholders.
Managed multi-functional role as an Office Manager and Secretary to the SVP. Handled all onboarding tasks for new employees, ensuring employment laws and guidelines were followed. Executed event planning and management including program timelines, budgets, logistics, invitations, registration, and communication with internal and external partners.
Performed technical, administrative, and routine secretarial duties including answering the telephone, and filing documents, and making travel arrangements for Company President. Served as point of contact for executives and internal/external clients while managing complex calendar logistics and ensuring the VP HR’s schedule is optimized. Maintained discretion and confidentiality with sensitive company information.
Managed calendars, emails and planned and arranged domestic and international travel arrangements including preparing expense reports, ticket and hotel booking for VP HR and VP Global benefits with discretion.
Managed scheduling surgeries for 5 doctors while obtaining surgery authorization from individual insurances. Processed and verified Insurance benefits, eligibility, and disability insurance claims. Directed and trained 15 Office Managers ensuring patients and their families are greeted well at the front office while avoiding wait times.
Reorganized daily operations workflow and improved overall efficiency by 30% within first year of employment. Conferred with leading practitioner and office staff to coordinate and implement improvements.
Results-oriented position requiring strong administrative and process optimization skills to streamline workflows and promote office efficiency.
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