Executive assistant
Resume examples

Oversaw a broad variety of administrative tasks including managing an extremely active calendar of appointments, composing, and sending correspondence on the CEO’s behalf, scheduling appointments, and following up on various tasks to ensure deadlines are being met.

• Optimized CEO’s time by reading, researching, and routing all email correspondence, drafting letters, creating presentations and documentation, collecting, and analyzing information, and initiating telecommunications.
• Provided administrative support to HR director in recruiting, formatting documents, and employee surveys.
• Managed senior executives’ travel arrangements, including hotel booking, transportation, and meal coordination.
• Streamlined internal processes to support senior executives companywide while collaborating with internal and external stakeholders to expedite workflow.
• Functioned as a liaison to facilitate communication between upper management and employees.
• Planned and orchestrated work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Handled calendars and organized internal and external meetings including cadence meetings with direct reports, event planning, and drafted script for presentations. Managed CEO’s email and contacts in Outlook ensuring critical emails are addressed quickly while maintaining effective communication with external stakeholders.

• Assisted CEO in the meetings maintaining accurate records and meeting notes/minutes.
• Worked with CEO and Executive Team to devise a strategy to achieve established goals while effectively communicating goals and objectives across the company.
• Continually monitor projects and initiatives by prioritizing tasks to meet deadlines while keeping the CEO informed of changes.
• Communicated directly on behalf of the CEO with Board members, donors, foundation staff, related to programmatic initiatives.
• Served as the CEO’s administrative liaison to the Board of Directors and managed Board activities such as semi-annual Board meetings, dinners staff lunches/receptions/new Board member orientations, and arranging hotel accommodations for out-of-town Board members.
• Processed travel reimbursement requests while compiling, assembling, and distributing Board meeting materials.
• Researched potential Board members for the Nomination Committee.
• Collaborated with Executive, Finance, Governance & Nominating, and Audit Committee meetings ensuring the confidentiality of files and contact information.

Managed calendars, emails and planned and arranged domestic and international travel arrangements including preparing expense reports, ticket and hotel booking for VP HR and VP Global benefits with discretion.

• Executed event planning and management including program timelines, budgets, logistics, invitations, registration, vendor negotiations, and communication with internal and external partners.
• Ensured smooth day-to-day operations by partnering with clients and other departments Executive Assistants to schedule meetings, prioritize critical path items, and solve complex issues.
• Improved communication and collaboration among employees by creating and sharing office seating charts across the organization.
• Assisted VP HR in creating an onboarding process for employees to quickly assimilate company policies and workflow while getting fully acquainted with the organization's culture.
• Saved $30K by renegotiating the contract with the vendor who supplies costly executive-requested items.
• Recognized for bridging gaps and establishing open lines of communication between the executive team and employees.
• Created organizational charts, policies, job descriptions, onboarding program, HR policy book, and employee surveys under the supervision of VP HR.

Results-oriented position requiring strong administrative and process optimization skills to streamline workflows and promote office efficiency.

• Developed a quick understanding of the office’s work processes within a week of coming onboard.
• Facilitated research and administrative reports development by liaising with colleagues to compile and process data through data visualization and analysis tools.
• Handled accounting & bookkeeping functions to process and deliver accurate expense reports.
• Oversaw all travel arrangements from logistics to accommodations and schedules.

Dynamic and exciting role requiring sharp adaptive and organization skills to provide continuous support to the CEO with a fast-paced and high-pressure workspace.

• Maintained a tight control on the CEO’s schedule, managing appointments and public relations.
• Managed the office of Star Inc.’s top executive – screened all correspondence from call-ins to emails, internal memos and official letters.
• Oversaw all administrative workflows to ensure the perfect execution of tasks.
• Executed HR functions by supervising the recruitment and training of administrative staff to ensure a synchronized working style and ethic.

Multifaceted position requiring research, project management and process optimization expertise to provide premium support to top executives within the real estate industry.

• Maintained oversight of all administrative processes and ensured the accurate documentation of all important information required to the seamless execution of defined objectives.
• Facilitated cross-departmental collaborations and developed specialized cross-functional teams to ensure the successful implementation of internal projects & initiatives.
• Championed digital transformations that streamlined administrative processes and reduced time taken to access vital information.
• Delivered detailed performance reports, as well as requested market and customer research to stakeholders to facilitate informed decision making processes.

Complex & dynamic role encompassing oversight of a team of specialized administrative professionals to ensure the seamless flow of office processes.

• Completely reimagined and restructured major administrative processes to incorporate digital transformations and optimize efficiency.
• Designed comprehensive training programs for new and existing staff to optimize skill set and promote the efficient execution of delegated tasks.
• Delivered detailed presentations on performance reports and statistics to facilitate strategic executive decision making.
• Managed relations with major clients, routinely delivering reports and assessing their needs to equip executives with the information needed to surpass client expectations.