Executive assistant
Resume examples

Handled calendars and organized internal and external meetings including cadence meetings with direct reports, event planning, and drafted script for presentations. Managed CEO’s email and contacts in Outlook ensuring critical emails are addressed quickly while maintaining effective communication with external stakeholders.

• Assisted CEO in the meetings maintaining accurate records and meeting notes/minutes.
• Worked with CEO and Executive Team to devise a strategy to achieve established goals while effectively communicating goals and objectives across the company.
• Continually monitor projects and initiatives by prioritizing tasks to meet deadlines while keeping the CEO informed of changes.
• Communicated directly on behalf of the CEO with Board members, donors, foundation staff, related to programmatic initiatives.
• Served as the CEO’s administrative liaison to the Board of Directors and managed Board activities such as semi-annual Board meetings, dinners staff lunches/receptions/new Board member orientations, and arranging hotel accommodations for out-of-town Board members.
• Processed travel reimbursement requests while compiling, assembling, and distributing Board meeting materials.
• Researched potential Board members for the Nomination Committee.
• Collaborated with Executive, Finance, Governance & Nominating, and Audit Committee meetings ensuring the confidentiality of files and contact information.

Managed calendars, emails and planned and arranged domestic and international travel arrangements including preparing expense reports, ticket and hotel booking for VP HR and VP Global benefits with discretion.

• Executed event planning and management including program timelines, budgets, logistics, invitations, registration, vendor negotiations, and communication with internal and external partners.
• Ensured smooth day-to-day operations by partnering with clients and other departments Executive Assistants to schedule meetings, prioritize critical path items, and solve complex issues.
• Improved communication and collaboration among employees by creating and sharing office seating charts across the organization.
• Assisted VP HR in creating an onboarding process for employees to quickly assimilate company policies and workflow while getting fully acquainted with the organization's culture.
• Saved $30K by renegotiating the contract with the vendor who supplies costly executive-requested items.
• Recognized for bridging gaps and establishing open lines of communication between the executive team and employees.
• Created organizational charts, policies, job descriptions, onboarding program, HR policy book, and employee surveys under the supervision of VP HR.