Executive assistant
Resume examples

Results-oriented position requiring strong administrative and process optimization skills to streamline workflows and promote office efficiency.

• Developed a quick understanding of the office’s work processes within a week of coming onboard.
• Facilitated research and administrative reports development by liaising with colleagues to compile and process data through data visualization and analysis tools.
• Handled accounting & bookkeeping functions to process and deliver accurate expense reports.
• Oversaw all travel arrangements from logistics to accommodations and schedules.

Managed calendars and schedules for attorneys and paralegals while maintaining strict confidentiality. Researched and obtained a variety of information/documents requested by attorneys.

• Transcribed and proofread shorthand, notes, tapes, and drafts. Composed minutes, real estate, finance documents, and general forms.
• Supervised daily billing operations to ensure the timely and accurate processing of invoices and credits, and managed month-end closings, prepared GL accounts, and developed ad-hoc reports.
• Prepared monthly, quarterly, and annual financial statements. Oversaw travel arrangements while preparing travel documents and compiling all travel expenses.
• Administered collections of overdue accounts and proactively followed up with clients.

Managed a high volume of calls courteously while screening and transferring calls to appropriate personals. Received, sorted, and distributed mails, envelopes, courier deliveries, and faxes. Delivered express envelopes, courier deliveries, and faxes directly to the recipient upon receipt.

• Maintained office supply and copy/fax machine areas, ensuring machines are operating efficiently, supplies are organized properly.
• Organized domestic and international travel arrangements including visas, itineraries, and prepared complete expense reports.
• Handled calendars of senior executives including coordinating and scheduling meetings, conference calls, and lunches/dinners/events with internal and external stakeholders.
• Assisted human resource department in onboarding and entering new hire information into the electronic system, and recruitment process by participating in job fairs and sourcing resumes through Applicant Tracking System.

Collaborative position requiring team work and prompt adaptive skills to support the seamless running of a fast-paced office.

• Facilitated administrative workflows by efficiently and promptly executing assigned tasks.
• Worked collaboratively with colleagues to accomplish set milestones that contribute to the success of a larger and more complex administrative workflow.
• Generated internal correspondence to disseminate information and ensure the seamless coordination of official duties.
• Oversaw the management of schedules and took accurate minutes to facilitate informed decision-making processes.

Saved company $50K+ in annual maintenance and repair costs by spearheading inventory management. Partnered with supervisor and business leadership to identify cost effective strategies and opportunities to streamline operations.

• Conducted weekly inventory audits and developed optimal ordering strategies.
• Communicated with employees and management to determine office needs and resource requirements.
• Implemented workflows and daily office best practices to streamline efficiency and reduce excess spending.