Legal assistant
Resume examples

Support one associate and one partner by preparing, editing, and finalizing legal documents. Manage attorney calendars, scheduling all client meetings, court appearances, and travel. Monitor all incoming phone calls and emails and draft correspondence. Rapidly respond to urgent requests and adapt to ever-changing needs in fast-paced office.

• Perform conflict checks with prospective clients, identifying and escalating at least 10 instances that prohibited firm from providing impartial representation.
• Gathered court documents, including exhibits and enclosures, for over 200 cases during 5-year period.
• Introduced and managed new case management system that significantly reduced time spent searching for and locating relevant documents.
• Prepared and drafted thousands of pleadings, including counterclaims, third-party complaints, discovery, trial preparation, motions, and interrogatories.
• Provided interim coverage for several additional associates and partners during staff transitions and leaves of absence, balancing up to 4 attorneys at one time.

Worked in a small law firm handling the general front desk duties.

• Performed clerical and secretarial duties as needed.
• Greeted and welcomed clients and visitors in a warm and cordial manner.
• Answered phone calls and transferred calls to the proper offices.
• Ensured the office ran smoothly by making weekly spreadsheets on tasks that needed to be finished.
• Maintained confidentiality when handling information pertaining to small claims lawsuits.
• Sent out email notifications to office staff regarding meetings, building maintenance issues, and special events.
• Kept track of attorneys’ calendars and scheduled appointments for meetings with clients and other personnel.
• Proofread contractual agreements and affidavits.
• Used photocopy machine to make duplicates of case and legal documents.

Provide administrative support to local law firm with 4 attorneys. Answer phone calls, greet clients, and maintain front desk operations. Organize client and attorney records, including calendars, meeting minutes, and other office files.

• Field dozens of phone calls each week, answering questions with accurate information and directing calls to appropriate resource.
• Help schedule client meetings, hearing dates, and depositions based on client and court availability.
• Assist billing specialist with client invoices and collections by calling clients with past-due bills and entering time for attorneys.
• Proofread office materials used on website, over email, and in person.
• Coordinate travel arrangements both locally and regionally, including hotels, transportation, and meals.

Worked for the government, assisting district and prosecuting attorneys with tasks related to criminal cases and lawsuits.

• Helped with case management, document preparation, and communicating with clients and court officials.
• Scheduled initial consultations and follow-ups for clients to meet with attorneys and discuss their cases.
• Greeted and welcomed guests such as trial witnesses, defense attorneys, law enforcement officers, judges, and family members of clients.
• Prepared for disbursement funds associated with felony matters.
• Scheduled meetings for couriers, court reporters, and expert witnesses to meet with attorneys.
• Documented information relating to cases and trials into case management software as required by office policy.