Accounts payable specialist
Resume examples

Handled invoice reviews and documentation for vendor operations, decreasing accounting errors by 60% over 2-year timeframe. Partnered with vendors, accountants, and company leadership to maintain cross-departmental collaboration.

• Monitored invoices and reviewed against budget requirements on a daily basis.
• Maintained vendor communications and spearheaded resolution of report inconsistencies as they arose.
• Compiled and delivered weekly and monthly reports to supervisor and company executive leadership.
• Reviewed operational best practices to ensure operational efficiency.

Decreased company overpayments by 20% via audit processes and process improvement initiatives. Developed and implemented streamlined review and authentication procedure to support accounting department.

• Analyzed monthly and yearly expense reports to highlight errors and patterns of inconsistencies.
• Conducted in-depth audits to examine expenses against company budgets.
• Developed multi-step process for reviewing and validating vendor and client invoices.
• Presented solution to leadership for approval and distribution across accounts payable department.

Supported continuous improvement initiatives by connecting with vendors, developing long-lasting relationships, and expanding company vendor network. Spearheaded outreach and communication efforts.

• Monitored vendor operations and procured process payments in a timely manner.
• Leveraged conflict resolution and problem-solving skills to resolve payment discrepancies.
• Liaised with vendors and company leadership to delegate tasks.
• Conducted outgoing communications to identify, review, and onboard additional vendors to support company operations.

Guided accounts payable department of 6 including 4 offshore team members, to complete targeted AR/AP tasks such as general ledger maintenance, accruals, rate analysis, monthly financial accounts, invoices, account reconciliation, P&L statements, and financial reports. Manage freight accrual planning with a budget of $1M monthly. Streamlined Account Payable process by reducing accruals; migrated construction and industrial division’s freight data into the White Cap corporate database.

• Improved invoice volume by 20% by building and motivating a high-performing invoice processing team; trained an additional offshore team to monitor communication for non-EDI invoices and payment inquiries.
• Reconciled $300k in freight audit for the FY-2019 by streamlining freight auditing processes and partnering with key EDI accounts; implemented a key parcel audit program to reduce shipping costs.
• Spearheaded processes for effective workflow by establishing Electronic Data Interchange (EDI) invoice processing which processes 1,000 EDI invoices per week; facilitated training and outsourced the process to the offshore team.
• Overhauled freight GL code and facilitated software integration by collaborating with Accounting and Finance departments while complying with Generally Accepted Accounting Principles (GAAP) and company policies.
• Oversaw $55M in audit accounts; manage 200K annual payable transactions and 250K 3^rd party freight career accounts; initiated 5-day Service Level Agreement (SLA) for FedEx Freight (FXNE & FXNL).
• Supported technology improvements as SME to reduce freight cost by $3M; optimized transportation network by transferring Mercury Gate TMS data to Oracle Transportation Management (OTM) software.